The conference is the main forum for the organisation, where common ideas and interests are shared. The Conference shall be held annually, in autumn, at the invitation of the host region. The host region shall be designated on a rotating basis, to be determined annually at the Conference. The conference will mainly convene regional representatives but is also open to local authorities, state government representatives, EU-institutions, NGOs and other organisations.
In order not to exclude regions from the possibility of hosting the annual conferences a participation fee is introduced. The level of the fee will be decided by the Board as a part of the preparation for the conference.